TE MARUA HORSE CLUB COMMITTEE MEETING MINUTES
25th October 2007 (Paula Brown’s)
Meeting opened approx 7.00pm
PRESENT: 
Coralie Walton, Paula Brown, Nicky Conroy, Jean Fitzgerald, Sally Oberto
APOLOGIES: Karina Ewart, Heather Swinburn, Margaret Hope, Rachel Burnnand, Helen Down, Linda Williamson
FINANCE:
Bank Balances as at 24/10/07
Current account $3,453.12
Term deposit $1,224.42
Outgoings
Gary Sinclair Jumping lessons $50 (6/10/07)
Income
Ground Hire (TMPC, HV PC Dev Squad) $250
Uniforms $304
Subs $180
Warehouse Grains Sponsorship$250
Gary - lessons $50
Invoices approved for payment this meeting
Agricontracts - weedeating $270.00
Paula Brown - stamps etc $43.90
Rachel Burnnand - sign for gate $67.50
Ribbons & Rosettes $253.13
There is one unpresented cheque from last year:
#808 Pauatahanui Pony Club ($50)
Jumping Lessons:
The lessons with Gary went well apart from two people who turned up on the last day without booking, or paying. Coralie will check with Rachel to see if they paid her.
Dressage Lessons:
Steven Field is not available for dressage lessons. Sally will ask Anna Wagner if she is available and organise (early December).
Spring Show:
·Coralie will confirm with Liz Hutson.
·Stop watches - to check with Rachel to see if still working.
·Portaloo - Rachel
·Sponsorship - thanks to Helen for the work she has put in arranging sponsors.
·Warehouse Grains - $250
·Alexander Contracting - $125
·B&P Engineering - $125
·Jean to put logos on website home page - include a link to Warehouse Grains
·Jean to put old sponsors on a separate ‘sponsors’ page.
·Coffee/tea supplies - Paula to get
·Nicky to check with Margaret if Gary can set up the jumping course for us, or give us a plan.
·Email to members - is anyone available on the day that’s not riding to help. Especially for games timekeeping.
Camp:
·Becky Penn is available any date.
·Gary is not available 21-29 January.
·Decided to try for the weekend 16-17 February - Nicky with check with Gary and Becky on their availability.
General
·Christmas Function - 16th December - BBQ at club grounds from 12noon onwards. Club will supply meat (sausages/steak) and bread. Members to bring salad or dessert. BYO. NB. Book portaloo. Paula to send email to members. Family & pets welcome.
Meeting Closed 8.30pm
Next Meeting - 7pm Thursday 29th November (Sally’s, 12 Penny Lane, Silverstream)
TE MARUA HORSE CLUB
19th September 2007 (Coralie Walton’s)
Meeting opened approx 7.00pm
PRESENT: Coralie Walton, Paula Brown, Margaret Hope, Nicky Conroy, Rachel Burnnand, Helen Down
APOLOGIES: Jean Fitzgerald, Liz Redmond, Karina Ewart, Heather Swinburn, Karen Jackson
FINANCE:
Bank Balances as at 18/09/07
Current account$2,759.06
Term deposit $1,224.42
Outgoings
Gary Sinclair Jumping lessons$50
Income
Subs$240
Jumping lessons A Mahoney$120
Invoices approved for payment this meeting
Hirepool$198.00
Rachell Burnnand (reimburse exps)$111.94
Alison Badger (photos last year)$60.00
There are two unpresented cheques from last year:
#808 Pauatahanui Pony Club ($50)
Dressage Lessons:
As we have had a few jumping lessons recently it was decided to hold some dressage lessons at the club grounds. Maggie will contact Stephen Field to enquire about availability, costs etc.
Spring Show:
·Date - 4 November 2007
·Flat judge - Liz Hutson has confirmed
·Jumping judge - Rachel to contact Fiona Bentley
·Sponsorship:
·Helen has put together some sponsorship packages and approached Dwights, Warehouse Grains, Barrys Place, and Saddlery Warehouse.
·Warehouse Grains are interested but not sure about $500 - can maybe do $250.
·Part of the $500 sponsorship package is for a survey being completed by members.
·Another option is a confidential business - if we can put a sewing group (8 people) together they will give us $500.
·Another contact is B&P Engineering
·Paula to contact Jean re the games for the programme
·Programmes to be sent out early October
·Ribbons and sashes to be ordered.
Trust House Funding/Grant:
·We have received a grant for $10,000 for the plumbing and drainlaying.
·Quotes include toilet and basin plumbed in
·Taps are to be put inside and out
·A provision for sink and taps is to be included
·Looking at end of 2007 for completion.
Camp:
·After discussion it was agreed to look at holding the camp in January as March is getting too late in the season.
·Maggie will ask Gary and Becky Penn if they are available as instructors
·Helen to seek funding
·Rachel will check if Battle Hill is available Anniversary Weekend.
·Rachel put forward a motion to contact Pelorus Trust for funding of $1,000 towards the camp. Passed - CoralieSeconded - Nicky
General
·Karen Thompson suggested a ‘buy, sell and swap’ day for a rally, with saddle fitting with Sarah Linon. It was decided not to hold a saddle fitting day. We may hold a ‘buy, sell and swap’ as part of a xmas function at the grounds early December.
·Rachel has received one set of ribbons from NZ Riding Clubs celebrating the 25th anniversary - to be used for something.
·Rachel suggested holding a photo competition again. Have a social night when they are all on display and judged.
·Rachel has asked for a quote for a sign for the front gate requesting all manure/hay to be removed from the carpark. Approx $60. All agreed to proceed.
·Rachel is organizing Agricontracts to mow the grounds.
·Gary will be holding jumping lessons again on 7th October - Coralie to send out email to see if any takers (80-90cm)
·Many thanks to Gary for the free jumping day on 16th September - it was enjoyed by all who attended.
·Shed keys - Rachel, Nicky (6 Collets Road) and Paula have shed keys
Meeting Closed 9.00pm
Next Meeting - 7pm Thursday 25 October (Helen’s - 197 Moonshine Hill Rd)
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TE MARUA HORSE CLUB COMMITTEE MEETING MINUTES
15th August 2007 (Heather Swinburn’s)
Meeting opened approx 7.00pm
PRESENT: Coralie Walton, Karina Ewart, Paula Brown, Heather Swinburn, Margaret Hope, Karen Jackson, Nicky Conroy, Helen Down
APOLOGIES: Jean Fitzgerald, Rachel Burnnand, Linda Williamson, Liz Redmond
FINANCE:
Bank Balances as at 15/08/07
Current account$2,995.47
Outgoings
Val Tester (2nd day Int/Open)$50
R Connell (2nd day Intro/Train)$60
J Patterson (3rd day Int/Open)$50
M Thompson (3rd day Intro/Train)$30
A Bradford (3rd day Intro/Train)$30
K Kirchin (Refund WDS entry)$10
N Boland (Refund WDS entry)$10
Annie Mahoney (jumping lessons)$120
Income
Subs$615
WDS Entry$56
Uniforms$46
Invoices approved for payment this meeting
NZ Riding Clubs - membership$295
Reimbursement to Coralie Walton$61.06
There are two unpresented cheques from last year:
#808 Pauatahanui Pony Club ($50)
#812 Battle Hill Events Committee ($200) - it was agreed to cancel and reissue a new cheque.
Winter Dressage Series:
·It was a successful event this year (apart from the weather on some days) The committee gave Karina a big thank you for all the hard work she has put in to organise this series. After discussion the following was agreed for next year:
·limit the number of entries to 40
·have more time between the AGM and the start of the series
·to be held over 3 months - 1 day per month
·look at the test times (for the shortest day)
Spring Show:
·Dates proposed were 22nd October or 4th November - Paula to check around other shows and advise.
·Games - Jean has proposed to organise/run these. Jean to send Paula a list of the games for the programme. Karina has offered to help run/judge.
·It was proposed to hold a Gamblers Stakes competition in the jumping.
·Coralie agreed to contact Liz Hutson (or Niele) to see if they can judge, once the date has been confirmed.
·Karen offered to help on the day.
·Paula will look after the programme and entries
·Entry fee was agreed at $5 per section, or $10 for all three sections
·Ribbons - champion and reserve champion for the flat classes
·Sponsorship - Helen offered to approach various suppliers for sponsorship. Paula to send her sample letters used in the past.
Jumping Lessons:
Gary Sinclair:
Maggie to ask if he can do an extra 1 hour lesson for our members - max 5 people. $10 paid in advance. Dates - 2 Sept, 23 Sept, 12 Oct at 1pm.
Annie Mahoney:
Coralie to contact to see if she’s available other dates for further lessons.
Paula to email Jean with dates grounds in use to put on website.
Funding/Grant:
Coralie put forward a motion to apply to Trust House for funding for drain laying and plumbing for a toilet in the shed. Rachel is getting quotes. Passed - Coralie. Seconded - Heather.
General
·Paula Brown will circulate a list of committee members contact details.
Meeting Closed 9.00pm
Next Meeting - 7pm Wednesday 19th September at Coralies (1038 Blue Mountains Rd)
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TE MARUA HORSE CLUB COMMITTEE MEETING MINUTES
11th July 2007 (Rachel Burnand's)
Meeting opened approx 7.00pm
PRESENT: Rachel Burnand, Coralie Walton, Karina Ewart, Heather Swinburn, Paula Brown, Nicky Conroy, Karen Jackson, Margaret Hope, Linda Williamson
APOLOGIES: Jean Fitzgerald
FINANCE:
Bank Balances as at 30/06/07
Current account$557.74
Term deposit$1224.42
Savings$746.39
·Still cheques to be banked due to changeover of Treasurer
·Signatories being updated to reflect new Treasurer and Secretary
Outgoings:
Hire Pool- Portaloo$118.44 (1st day winter dressage)
Ribbons & Rosettes$219.30 (winter dressage series)
NZEF$29.25 (scoring pads)
UHCC$500.00 (lease of grounds)
Coralie Walton$109.50 (dressage judges)
Rachel Burnand$69.29 (various receipts)
Incomings
Kate Hinton$60 (subs)
WINTER DRESSAGE SERIES:
·Refunds will be given to those who can't make the changed dressage days:
·Linda Williamson $10 (donated to "dunny fund")
·Coralie will get wine for the judges
Day Two (15/7/07)
·Times have been emailed out
·Coralie to ring Val Tester to advise start 9.30am
·Heather has agreed to write for the morning, Margaret has offered to do the scoring
·Coralie will bring shop items down on Sunday and see how they go
Day Two (22/7/07)
·Intro to start at 9am
·Judge - Rochelle Connell
·Writer/helpers - Coralie and Karina
Day Three (29/7/07)
·Judge - Hazel Clevely
·Writers/Helpers - Nicky, Liz, Helen
·Send reminder email out to helpers closer to date
Day Three (5/8/07)
·Judge - Melanie Thompson
·Writer - Alison Bradford
·Helpers - Karen
Membership:
·We currently have 53 members
Lease:
·Our 5 year contract with UHCC expired on 30/6/07
·Rachel is waiting to hear back from UHCC to renew the lease.
Administration:
·Serena to change the postal address to Nicky for bank statements
·Address for all other mail is to be changed to Paula
·Garage keys - Rachel, Heather, Coralie and Paula have keys for the garage. If you wish to use the garage please email Rachel in the first instance.
·A reminder to all club members - please pick up poo and hay from the carpark.
·It was decided to set up a "dunny fund" to raise money towards a permanent toilet. Coralie will put an old toilet in the shed. All donations appreciated.
Jumping Day - Annie Mahoney:
·We have arranged jumping lessons with Annie Mahoney on Sunday 12th August.
·There will be four groups of four and will be run on a first in first served, payment up front basis.
·The cost will be $15 per member.
·Paula & Coralie will send out an email in a couple of weeks.
·No refunds will be given unless we cancel the day.
Ground Availability
·Te Marua PC have hired the grounds on the 19th Aug, 2nd Sept, 23rd Sept, and 12th Oct for jumping lessons with Gary Sinclair.
·We are receiving $50 a day for arena hire and they are using it from 10am-1pm.
·Two rain off days are booking - 16th Sept and 30th Sept.
·It was agreed to ask Gary if he could stay for an extra hour for our members. This will be on a cash up front basis and no refunds.
Spring Show
·Date set for 28th October.
·Paula to organize programme and collect entries
·Coralie to arrange judge
·Other tasks to be allocated.
Other
·Newlands/Paparangi Riding Club are still keen to hold a challenge day with us. Discuss further
·A suggestion was made to hold a "recycled ribbon day" - fun day.
·If anyone has any news, events etc please send details to Jean for her to put onto the website. Jean to put a link to her email on the home page.
·Rochelle Connell has received the Tracey Blackmore Rookie Rider Hi-Points 2007 - well done Rochelle!
Meeting Closed 9.00pm
Next Meeting- Wednesday 15th August 2007
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TE MARUA HORSE CLUB INC
ANNUAL GENERAL MEETING MINUTES
9TH JUNE 2007- TMHC GROUNDS
Meeting opened 2.40pm:
Present:
Coralie Walton, Serena Bassett, Rachel Burnnand, Jayne Tuckey, Heather Swinburn, Inger Jarvie, Lisa Hart, Anna Wagner, Linda Williamson, Susanna Swinburn, Keryn Mells, Ainsleigh McRoberts, Karen Jackson, Liz Redmond, Margaret Hope, Helen Down, Nicky Conroy, Nicky Chapman, Karen Spears, Alley Pycroft, Nicola Boland, Jill Munro, Lesley Campbell + Hubby, Karina Ewert, Claire Johnson, Belinda Beckett, Nicky Bradley
Apologies:
Sally Oberto, Callum Forbes, Kristie McGregor, Martha Rowbotham, Tara Cooper, Paula Brown, Jean Fitzgerald, Sarah Stephenson, Leia McEvoy, Helen Poppe, Karen Thompson, Jackie Sebire, Sharon & Kathryn O’Malley, Angela Ibbotson
1.Minutes of 2006 AGM/ True & CorrectMoved: Rachel Burnnand
2.Presidents Report As read by Coralie Walton
3.Financial Report As read by Serena Bassett
4.Grounds Report
5.Election of New Committee:
Resignations Tendered & Accepted FromSerena Bassett from Treasurer
Rachel Burnnand from Secretary
Jayne Tuckey from Committee
Nominations taken from the floor for roles of President, Secretary and Treasurer
Nicky Conroy nominated for role of Treasurer
Coralie Walton nominated to remain as President for another year
Paula Brown nominated for role of Secretary (if new Secretary is not appointed from the floor- to be advised).
All Roles - Unanimous
General Committee elected for 2007-2008 – Heather Swinburn, Sally Oberto, Karina Ewert, Jean Fitzgerald, Liz Redmond, Karen Jackson, Margaret Hope, Linda Williamson, Helen Down
President- Coralie Walton
Secretary- Paula Brown
Treasurer- Nicky Conroy
Grounds Manager- Rachel Burnnand
6.Prizegiving
Most Improved Cup- Present to Sally Oberto (not in attendance)
Autumn Show Turnout Sheild- Present to Kristie McGregor (not in attendance)
Autumn Show Overall Points Platter- Present to Jo Perez (not in attendance)
7.General Discussion:
·Subs for new financial year- Propose an Increase from $50 to $60 per annum to help cover maintenance costs at the club grounds.
All in favor- decision passed by all of those in attendance
Moved: by Karen Jackson and Seconded: by Helen Down
·Constitution: Is a copy available to members?
A copy of the clubs constitution (incorporated society’s guideline to rules & regulations), is available to all members to download in a PDF file from our web page.
·Sponsorship: How can everybody help?
Prepare in simple format necessary letters and info required to approach businesses for sponsorship of events throughout the year and make this accessible to all members for their own files.
Should any opportunity arise to obtain a donation or sponsorship for a particular event, individuals can then act on the clubs behalf at anytime to put through an application in writing for consideration
Meeting Closed approx 4.00pm
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TE MARUA HORSE CLUB COMMITTEE MEETING MINUTES
7th JUNE 2007 (Jean Fitxgerald’s)
Meeting opened approx 7.00pm
PRESENT: Rachel Burnand, Coralie Walton, Jean Fitzgerald, Karina Ewart, Serena Bassett, Jayne Tuckey
APOLOGIES: Heather Swinburn, Sally Oberto
FINANCE: Bank Balances as at 31/5/07
$886.04 current account (approx $820.00 in cheque’s yet to be presented)
Outgoings
Hire Pool- Portaloo- $118.44
Winter Dressage Series:
·Seek writer’s and helpers for day one at the AGM
·Judges- Coralie will purchase wine for Julie & Val and we will ask Heather if she can help supply morning & afternoon tea for them.
·Rachel will email members to advise of arena setup prior to AGM on Saturday instead of Sunday.
·Ribbon inventory has been done, we have enough single prize ribbons for day one including some spares for equal placings. We will need to order more including the overall sashes prior to day two.
Grounds:
Garage insurance: We will act upon the insurance quotation from Thorners Insurance Brookers ASAP and cancel current policy with State. A cheque will be issued for annual premiums of $338.07 at the AGM and sent with confirmation next week.
We will expect a partial refund from State for premiums paid at the beginning of the year.
Spare keys will be cut for the club garage and allocated to a couple of committee members for access at events and rallies. Rachel will have these available at the next committee meeting.
Lessons:
Jumping lessons have been confirmed with Annie Mahoney to take place at the grounds on the 12th of August.
Further information and details will follow closer to this date.
AGM
·New membership forms will be updated for the 2007-2008 financial year and released at the meeting on Saturday. A further copy will be distributed via email to last year’s members on Monday and will be posted on the web page also.
Meeting Closed 8.40pm
Extracts from TE MARUA HORSE CLUB COMMITTEE MEETING
26th APRIL 2007 (Rachel burnnand’s)
Camp:
Another awesome year at camp enjoyed by all. Our coaches have proven to give very valuable training benefits to all of those that attended, as they have always done in previous years! A Big thanks to Gary and Beccy for all their encouraging tuition and help throughout the weekend.
Autumn Show:
A fantastic day for the Autumn Show this year, with 22 riders and plenty of spectators being the best turnout yet for the event.
Results and pics have been posted on the webpage for viewing along with our presence on the front page of the local rag!
The gathering of members to the official opening of our new garage along with the bbq lunch and stunning weather was just perfect.
We are yet to receive the sponsorship cheque from Versatile Buildings for $300.00- Rachel will forward our bank account details for a direct deposit.
AGM: Proposed for Saturday 9th of June at the club grounds. 2.30pm
·The Notice of our AGM has been sent to the leader for publishing and will appear in Kim Cheesemans Noticeboard also. All necessary documentation will be printed and posted out with the Winter Dressage Series program.
·A request shall be made for the cup & shield holders from the previous year to return these at the AGM or prior for presentations.
Winter Dressage Series:
Day 1- 17th JuneDay 2- 15th JulyDay 3- 29th July
Tests have been decided as follows.
Intro Day 1- NZPCA- A & CTrain Day 1- NZEF 1.1 & NZPCA -K
Intro Day 2- NZPCA- D & NZEF- 1.1Train Day 2- NZEF 1.2 & NZPCA- O
Intro Day 3- NZPCA- F & NZEF 1.2Train Day 3- NZEF 1.3 & 1.4
Inter Day 1- NZPCA- O & NZEF 1.2Open Day 1- NZEF 1.2 & 1.3
Inter Day 2- NZEF 1.3 & NZPCA- POpen Day 2- NZEF 1.4 & 2.1
Inter Day 3- NZEF 1.4 & 1.5Open Day 3- NZEF 1.5 & 2.2
·A letter regarding sponsorship required for this event has been sent to Golden Homes for their consideration. If we are declined we will actively have to seek sponsorship through other local businesses. We shall enquire with the manager of the Short Straw Café in Whiteman’s Valley also.
·Karina Ewert will be responsible for all entries and preparation of the draw this year- her details will be noted on the program.
·Coralie will seek judges available for the entire series and book them ASAP. Writers will need to be sought for the 3 days, a memo will be sent out via email.
·Arena set up and practice will take place one week prior to day 1- this being Sunday 10th June.
Grounds:
Quotations to insure our garage need to be obtained, as this has been forgotten upon the construction phase being completed!
We will look at adjusting our current policy with State Insurance and look at competitive alternatives also. Insurance will need to be in place ASAP, so will make this a priority.
Lessons:
With the calendar fairly busy over the next couple of months we anticipate to slot some jumping lessons in August following the Winter Dressage. Coralie will make contact with Annie and book a date for us.
20th May- Introduction to dressage for beginners.
There have been a few requests that we hold something low key and relaxed for those who have not even step foot into a dressage arena that would like bit of an introduction to it all. We will meet at the club grounds at 1.00pm to approx 3.00pm to discuss all arena craft basics, and answer any questions that arise for those who wish to give it a go.
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Extracts from TE MARUA HORSE CLUB COMMITTEE MEETING MINUTES
21st MARCH 2007 (Coralie Walton’s)
Camp:
·A portion of our funding applied for has been granted from NZ Community Trust. The amount of $500.00 was received, leaving us with a shortfall of $1200.00.
·Gary and Rebecca agreed to lower their fees to help compensate some of the costs. Camp registrations had been increased to $45 this year to cover the remaining funds needed to ensure we could go ahead. Registrations were updated, mailed out and spaces were filled within a couple of days.
·Everything is in order and prepared for camp this weekend. Rachel will arrive fairly early Sat morning to ensure gates are open and unlock the Pony Club shed ect.
Autumn Show:
·The show program is complete and ready to email to members. A charge of $15.00 has been decided per entry for attending the entire day.
·Judges are booked: Liz Hutson & leia McEvoy for the flat classes and Fiona Bentley will take care of the jumping.
·A message will be sent to require helpers for the set up of the jumps on Sat 14th- Gary will help with the course layout possibly on the Saturday but if not he will adjust what we set out on the day.
·Portaloo has been booked and ribbons ordered.
·Rachel has enquired through Versatile Buildings re: sponsorship for the show and they are pleased to donate $300 to cover the overhead costs of the event. Printing of there acknowledgment has been arranged for the overall sashes and has been documented on the program.
AGM: Proposed for Saturday 9th of June at the club grounds. 2.30pm
Notice of AGM needs to be drafted for the Upper Hutt Leader- Sports Page. Rachel will do and send.
Remit & Nomination forms will be updated as required and posted on the webpage with AGM notice.
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Extracts from TE MARUA HORSE CLUB COMMITTEE MEETING MINUTES
15TH FEB 2007 (Heather Swinburn’s)
Camp:
·Propose to members a potluck dinner for Saturday evening?
·Re- stock clubs tea & coffee supplies, purchase rubbish bags, cups & cutlery ect for dinner
·Purchase goodies for morning & afternoon tea (and lunch for Rebecca & Gary)
·Have cheques & thankyou cards ready to issue to instructors on Sunday
·Wait for funding application decision to come through- if not accepted we may have to increase camp fees to $40- $45 to be able to continue the weekend. This will be indicated on registration forms.
Autumn Show:
Date confirmed for the 15th April (Rain or shine)- Will need to seek sponsorship to cover overhead costs.
We have the possibility of fundraising for this event by running the shop for the UHPC gymkhana next month. Heather will enquire with the pony club committee.
Grounds:
·As the grounds have become significantly overgrown and difficult for us to maintain we will enquire about having it mowed by a contractor ASAP.
·Different ideas have been in discussion, regarding forming some of the unoccupied space just inside the club grounds into some much needed carparks. Rachel will approach her brother from Oldfields for recommendations and perhaps having some hardfill ect donated to the club.
AGM: Early June- To be advised next month.
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Meeting 30th November 2006 @ (Jean Fitzgeralds, Maymorn Road,)
PRESENT: Rachel Burnand (Secretary), Coralie Walton (President), Jean Fitzgerald, Karina Ewart, Serena Smith (Treasurer), Heather Swinburn
APOLOGIES: Sally Oberto, Jayne Tuckey
FINANCE: Bank Balances as at 30/11/2006
$1,783.22Current account
Outgoings
New Zealand Riding Clubs- $50.00 (2006-2007 Affiliation, balance owing.)
Ribbons & Rosettes- $225.84 (Spring Show)
Upper Hutt City Council- $724.00 (Building Consent)
Money Received$65.00 (Arena hire, from Te Marua Pony Club)
??? (Spring Show Entries) 
